In two weeks you get a costed map of where your firm loses hours and money. Then we build the systems that stop it, using the tools you already own. Every engagement is custom-scoped, with no templates.
The discovery call is a fit check. The audit is where the real work happens. The $2,500 is refunded if we can't find $10,000 a year to recover.
Everyone starts with the audit. Whether you build, and what, is decided with real numbers in front of you.
We map your operation, score every workflow and put a number on every leak. You get a prioritized roadmap with cost estimates, and no obligation to continue.
We design and build what the audit found, custom to your operation. Credited the full audit fee if you start within 60 days.
Monitoring, improvements and operational input as the business grows. Three tiers: active maintenance, embedded optimization, or full strategic ops partnership.
Six kinds of build, usually combined. The audit tells you which ones pay back first, so you only buy what your numbers justify.
Replace the manual processes eating your team's time with automation that runs on its own. No one needs to remember. No one needs to chase.
Architect the connected operating system your business runs on. Every tool talking to every other tool, data flowing without manual intervention, no single point of failure. This isn't a Zapier setup. It's the infrastructure layer your operation depends on.
The full pipeline for how clients move through your business: first contact to signed, onboarded, delivered, and retained. It runs without manual effort.
A live view of your business: pipeline health, team workload, revenue forecast, and the metrics that matter. Built on data you already have, no new tools required. Most powerful when connected to a live operating system, not sitting on top of spreadsheets.
Design and deploy AI agents that handle intake triage, email drafting, client communication, and internal routing. Cut response time and remove manual decision-making from processes that don't need a human.
A branded portal where clients submit requests, track project status, sign off on deliverables, and access documentation. Reduces inbound email and gives clients a single place to deal with you.
If your Operations Audit doesn't identify at least $10,000 a year in recoverable time and cost, we refund the $2,500. And if you go on to build with us within 60 days, the full $2,500 is credited against the build.
A ten-question self-check that scores manual work, tool connectivity, pipeline visibility, founder dependency and team capacity. Free, and worth taking before you book.
Take the scorecardPut your own team size, hours and rates in and see what repetitive admin costs a year. No email needed. The audit replaces these estimates with your real numbers.
Try the calculatorA worked example of the report you receive: current-state map, costed findings, ranked recommendations and a roadmap. Based on a fictional firm.
See the sampleA call after delivery to walk through the findings, answer questions and agree what to do first, whether or not you build with us.
Honest comparison. Every option below is a fair choice in the right situation.
| Option | Typical cost | What you get | The catch |
|---|---|---|---|
| Matabuild audit, then build | $2,500 audit, builds from $5,000 | A costed map, then connected systems built and handed over with training | You need to give us access and a few hours of your time |
| Automation freelancer or agency | Audits about $1,200–$2,400; projects from about $1,800 | Fast, tool-specific automations | Usually one workflow at a time, with less focus on the whole operation or on handover |
| Fractional COO | About $3,500–$5,000 a month under $1M revenue; $12,000–$15,000 a month for one day a week | Senior operating judgement, process and people leadership | Advice and structure more than built systems; the value leaves when the retainer ends |
| In-house operations manager | $70,000–$100,000 salary at small law firms; first-year cost 1.6–2.2× salary | Someone with authority and institutional memory | Slow and costly to hire, and may not know how to build the systems |
| Do it yourself | Your and your team’s time | Full control and no cash outlay | Often fragile: automations nobody maintains, and exceptions that break them |
Ranges are typical published figures from public rate guides and salary data (2026), shown for comparison, not quotes.
Every engagement starts with the Operations Audit. $2,500, two weeks, a costed roadmap for your specific business, and a guarantee behind it. All before a single line of build work begins.
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