YOUR DESK
RUNS ON
more than
GOOD
BILLERS.
We build the systems growing recruitment agencies need: automated candidate pipelines, connected ATS and CRM, and billing visibility that doesn't require a manager to piece it together each morning.
Nearly 37% of agency recruiters say too much manual work is their biggest barrier to running the agency efficiently, and 56% call their tech stack “functional but fragmented”.
Source: ATLAS, State of Agency Recruitment 2026 (1,000+ recruiters)
STRONG
BILLERS. BROKEN
back office.
Most recruitment agencies grow on the strength of their consultants. The infrastructure behind the desk? Almost universally manual, fragmented, and dependent on individual habits. The same operational problems appear every time.
Manual Candidate Pipeline
Candidates tracked in spreadsheets, email threads, or inconsistently inside an ATS. There is no standard process from first contact to placement. Candidates fall through the gaps and consultants don't know it until it's too late.
ATS and CRM That Don't Connect
Your ATS tracks candidates. Your CRM tracks clients. They don't speak to each other. Consultants copy data between systems, maintain their own records, and operate without a shared picture of the pipeline.
No Reliable Billing Forecast
Understanding what's expected to bill this month requires someone to pull data from multiple systems, chase consultants for updates, and assemble a picture that's already out of date by the time it's ready.
Compliance Done by Memory
Right-to-work checks, reference requests, and contract compliance tracked manually or not at all. The risk sits with the agency. When checks are missed, it's discovered late.
Consultant Onboarding Is Slow
New consultants take weeks to become productive because the tools, processes, and client context they need are not documented or systematised. Knowledge lives with individuals, not in the business.
THE SAME AGENCY, connected.
THE RECRUITMENT
operations stack.
Candidate Pipeline Automation
From first contact to placement, automated. Screening steps triggered on application, communication sequences running at each stage, consultant tasks assigned automatically. No candidate falls through.
Connected ATS and CRM
Your candidate and client systems speaking to each other. Placements update the client record. Contacts from the CRM match to candidates in the ATS. One picture across the whole business.
Billing and Pipeline Dashboard
Live view of confirmed placements, deals in progress, and forecast billing by consultant and desk. Managers see what's tracking and where the gaps are without chasing for updates.
Compliance Tracking
Right-to-work checks, references, and contract compliance tracked automatically. Consultants prompted at the right moment. Nothing missed because someone forgot to follow up.
Client Relationship Workflows
Candidate shortlists sent automatically in the right format. Post-placement check-ins scheduled and sent without anyone managing the calendar. Client relationships maintained between active briefs.
Consultant Onboarding System
New consultants get up to speed in days, not weeks. Processes documented and accessible. Client context available in the CRM. The knowledge that used to live in heads now lives in the system.
FOUR PHASES.
No surprises.
Operations Audit
1–2 weeks · $2,500 · guaranteedPaid before work begins. We map your entire agency: every workflow, every tool, every manual process. We score each area, quantify the cost, and deliver a prioritized roadmap. Whether or not you continue to a build, the audit is yours. If it doesn't find at least $10,000 a year of recoverable time and cost, we refund the fee.
Design
1–2 weeks · included in buildWe architect the solution before we build anything. Every system is designed for your agency: your tools, your team, your way of working. You approve the design before we write a single line of code or set up a single automation.
Build
3–8 weeks · project feeWe build in weekly sprints. You see what we've built every Friday via a short video update. Nothing goes live until you've tested it and approved it. No surprises at handoff.
Handoff & Support
1–2 weeks · includedFull documentation your team can follow. Live training with everyone who will use the system. A 30-day support window after launch. At 30 days, a before-and-after report showing what changed.
LET'S TALK
ABOUT YOUR
agency.
15–20 minutes. We check that we're the right fit for your agency. If we are, you'll have an audit proposal the same day.